Privacy Policy

 At Mackenzie Fit, we recognise the importance of having effective privacy protections in place when we collect, use, and disclose all personal information during your engagement with us.

Who we are.

“We” or “us” refers to Mackenzie Fit Limited.

We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the Data Protection Act 2018 and the General Data Protection Regulation (to the extent that this has been incorporated into  United Kingdom law) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified throughout the course of your engagement; you can be assured that it will only be used in accordance with this privacy policy and the appropriate data protection laws.

What We Collect

We may collect the following personal information about you:

• Name.
• Date of Birth.
• Phone Number.
• Email Address.
• Postal Address.
• Bank account details.
• Personal identification (including, but not limited to passport, driving licence, bank statements, national identity cards).
• Emergency  contact details of next of kin.

It's very important that you notify us of any personnel changes to any of your details at your earliest convenience, please pop in and complete a change of details form to give to your Mackenzie Fit representative of change of address, phone number for instance, so we can keep your records fully up to date. 

What we do with the information we gather

Should you contact us in relation to potential agency or work opportunities, we may use this information to contact you in relation to your application to help process your application and, should you be successful, to assist us in establishing and maintaining our engagement of you, in order to comply with our contractual obligations to you and where necessary, provide this information to relevant third parties such as our external payroll provider, or to assist us in securing agency work for you with third party employers.

We may be required to retain personal information about you for a reasonable period beyond the term of your engagement where that information, for example, is required to construct an employment reference at your request.

We will not share, sell, distribute, or lease your personal information to third parties without your permission or unless required during your engagement by us other than for the limited exceptions listed below:

• If we are required to do so by law or comply with the contractual obligations, we are subject to.
• For the purposes of our legitimate interests or those of a third party, but only if these are not overridden by your interests, rights, or freedoms.
• In urgent circumstances to protect the personal safety or vital interests of clients or the public; or
• To protect and defend the rights of property of Mackenzie Fit Limited.

Controlling your personal information

Under the General Data Protection Regulation, you have several important rights. In summary, these include rights to:

• Fair and transparent processing of your personal information.
• Access to your personal information.
• Correction to any incorrect information which we hold.
• Erasure of personal information concerning you in certain situations.
• Object at any time to processing of personal information concerning you for      direct marketing.
• Object in certain situations or otherwise restrict our continued processing of your personal information.

Security

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and organisational procedures to safeguard and secure the information we collect online.

We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

If you believe that any information, we are holding on you is incorrect or incomplete or you wish for such information to be erased or use of it to be restricted, please contact Lukasz Fit – lukasz.fit@mackenziefit.co.uk who will endeavour to deal with your request within one calendar month of receipt of the same.